Excel daily time tracking template how to#

Select List as a validation criteria and enter or select the range with the values to be added to the drop-down list. To do this, select the range, go to the Data ribbon => Data Validation = Data Validation… In this case, you’ll be able to select the necessary activity from the drop-down. If you have a predefined set of activities, you can specify all of them in a column on a separate worksheet and link those to your Activities column as a drop-down list. In this column, you will enter the names of the activities you’re going to track. Tip: In Excel, you can enter Monday in one cell and drag it down to fill out the other cells with the consequent values. Since we’re building a weekly tracker, we’ll group the rows by the days of the week – Monday, Tuesday, etc. For our tracker, we specified the following fields: The activities tracker is the block where you will input your time entries manually or automatically.

Then select the format for the time values you want to see. To choose a desired format for your time values, right click on the cell and click Format cells… It’s pretty useful when you need to enter the time in or out. Optionally, we added a display of current time using the NOW function Excel, as follows: Create a worksheet and fill out a few cells with information about your project, range to track time spent, as well as your name or the names of your employees/teammates. This is what comes first in our DIY time-tracking Excel spreadsheet. Let’s review each block separately and explore the details. It’s also crucial to use proper formatting for different values in your spreadsheet. Totals (total hours per week, over- or under-time, and total earned).Activities tracker (day of week, name of activity, time in and out, etc.).Basic info (project name, name of an employee, start and end dates).For our weekly time-tracking template, we chose the following blocks: To build a custom time tracker in Excel, first you need to decide which sections are required for your needs – for example, start and end date, time in and out, total hours worked, rate per hour, etc.

Excel daily time tracking template how to#

How to make an Excel weekly time tracking spreadsheet Now, let’s get our hands dirty and learn how you can build a time-tracking Excel spreadsheet yourself. Your specific project can receive more benefits by using Excel for tracking time.

You don’t need to export time records from a time tracker to share it with stakeholders.

You can synchronize multiple timesheets and load the results into the one master spreadsheet.

You can customize a time tracking spreadsheet however you want.

If your team is not too large (up to 15 teammates) and Excel is your common spreadsheet application, using it for time tracking is a good option for a few reasons:

They are user-friendly, out-of-the-box, feature stuffed, and so on. Let’s be honest, Excel is not a competitor to time-tracking apps. Why use Excel spreadsheet for time tracking The essence of this document is to keep track of time records that can be used for payroll, billing, project status report, and other purposes. Optionally, you can specify details about employee(s), project, manager, deadlines, etc. Should you use Excel to create a paid time off tracking spreadsheet? Excel time-tracking spreadsheet explainedĪ regular timesheet contains cells where you enter time records, as well as the cells containing formulas to calculate the total hours worked, including over- and under-time.